The Canadian Press - The Last Word. First.

Protection of personal information at
The Canadian Press

It is the policy of The Canadian Press to control the collection, use and/or disclosure of personal information in accordance with federal privacy legislation. Generally speaking, this means that personal information will not be collected, used and/or disclosed by The Canadian Press without the knowledge and consent of the individual. Exceptions to this include, but are not limited to, personal information gathered for:

  • Legal, medical or security reasons.
  • Detection and prevention of fraud or for law enforcement.
  • Journalistic, artistic or literary purposes provided it’s confined to these purposes.

Requirements

The Canadian Press will endeavour to meet the following requirements:

1. Accountability
The Canadian Press is responsible for personal information under its control. The Manager of Regulatory Affairs is designated as the employee responsible for The Canadian Press’s compliance with privacy legislation and this policy.

2. Identifying Purpose
The purposes for which personal information is collected, used and/or disclosed will be identified to the individuals involved. This includes employees as well as others whose personal information may be collected, used and/or disclosed.

3. Obtaining Consent
Knowledge and consent of individuals is required for the collection, use and/or disclosure of their personal information. It is our intention to inform individuals of the intended purposes of the collection, use and/or disclosure of their personal information, and to obtain their consent for these purposes.

4. Limiting Collection
The collection of personal information should be limited to that which is necessary. We should not collect personal information indiscriminately, or deceive or mislead individuals about the reasons for collecting their personal information.

5. Limiting Use, Disclosure and Retention
Personal information should not be used and/or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as permitted by law. Such information should be retained only as long as necessary for the fulfilment of those purposes including any information including records and documents needed for historical purposes.

6. Accuracy
Personal information should be as accurate, complete and up to date as is necessary for the purposes for which it is to be used.

7. Appropriate Safeguards
Reasonable efforts should be made to ensure that personal information is protected by security safeguards appropriate to the sensitivity of the information. Our intention is to safeguard personal information from unauthorized access, disclosure, copying, use or modification.

8. Openness
The Canadian Press will make readily available to individuals information about its processes and practices relating to the management of personal information. We will inform employees, customers, clients and other individuals who come into contact with the organization about our policies and practices, and will endeavour to make these policies and practices available and understandable.

9. Individual Access
Upon request in writing to the Manager of Regulatory Affairs, an individual will be informed of the existence, use and disclosure of his/her personal information and will be given access to that information. An individual will be permitted to challenge the accuracy and completeness of information collected about him/her, and to request its amendment.

10. Challenging Compliance/Providing Recourse
We will investigate all complaints received with respect to compliance with privacy legislation and adherence to this policy, and will endeavour to make appropriate corrections or modifications if necessary. An individual wishing to register a complaint should contact the Manager of Regulatory Affairs.

11. Responsibility
All of our employees who collect maintain and/or use personal information are responsible for adherence with this policy and all relevant procedures. Senior management is responsible for supervising compliance and initiating procedures and guidelines that are affected by privacy legislation and this policy. The Manager of Regulatory Affairs is accountable for The Canadian Press’s policies and practices with respect to the management of personal information, and is the employee to whom complaints and concerns should be submitted.

Sale of Personal Information to Third Parties

At no time will The Canadian Press sell any personal information about our customers, clients and partners to third parties.

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